Attendance Matters!

Your child’s education matters!

At John Randall Primary School and Nursery we work closely with our families to promote an ethos of good attendance and personal safety, however, parents are responsible by law for ensuring the regular and punctual attendance of their children. Families of John Randall Primary School and Nursery should follow our attendance policy and work closely with School staff to overcome any problems which may affect their child’s attendance.

Our view on Attendance!

John Randall Primary School and Nursery is committed to providing a full and efficient educational experience to all pupils. We believe that, if pupils are to benefit from education, then punctuality and attendance play key roles in this.

Here at John Randall Primary School and Nursery, we believe attendance is not only about academic progress, but it is also fundamental in safeguarding our pupils.

We will do all we can to ensure maximum attendance for all pupils to ensure that they are safe and achieve their full potential. Any problems that may prevent the punctuality and regular attendance of pupils will be identified and addressed as quickly as possible.

We will actively celebrate small successes which in turn will promote and embed long term changes. We understand that small attendance gains are the building blocks that will help improve overall pupil outcomes.  John Randall Primary School and Nursery School will actively promote and encourage small attendance gains whilst aspiring all pupils to achieve 100 per cent attendance.

We understand the need to establish strong home-school links, and recognise the importance of an effective communication system where parents can report absences and address any attendance concerns.

We will give a high priority to promoting the importance of regular and punctual attendance to parents and pupils.  Where a problem that may affect a pupil’s attendance is identified we will investigate and work with parents, pupils and outside agencies where appropriate to resolve any problems as quickly and efficiently as possible.

Our ATTENDANCE WHATSAPP number is: 07977 853310  Families can use this number to phone through pupil absence, as well as through the main office.



  1. Parents wishing the school to consider granting leave in term time should read these notes carefully and then complete and send the request form below to the Headteacher. This form should be sent to the school in time for the request to be considered before the desired period of absence.  (Parents are strongly advised not to finalise any planned absence before receiving the school’s decision regarding their request).  In any event the request form must be received by the school at least four weeks before the leave in term time requested dates to allow sufficient time for appropriate consideration.


  1. The granting of leave of absence in term time is, by law, a matter for consideration and decision by the Headteacher. There is no automatic right to any leave in term time.  The Department for Education (DfE) Guidance ‘Working Together to Improve School Attendance (Feb 2024)’ states that: Generally, the DfE does not consider the need or desire for a holiday or other absence for the purpose of leisure and recreation to be an exceptional circumstance. Telford & Wrekin Local Authority (LA) policy supports that view. Where such requests are made, the Headteacher should decide if there are exceptional circumstances before the leave is granted, if the leave is granted the Headteacher has the discretion to agree the duration of that leave.


  1. Each case will be considered individually and on its own merits. Parents therefore, need to consider very carefully before making any request for leave in term time, the demands of the National and wider School Curriculum especially at the Key Stage assessment stage.  In considering a request, the school may also take account of: –


  • the exceptional circumstances stated that have given rise to the request;
  • whether the child is compulsory school age;
  • the stage of the child’s education and progress and the effects of the requested absence on both elements;
  • whether the same trip could be taken during the 13 weeks school is closed to pupils?
  • students/pupils on examination courses or due to take SATS will not normally be granted leave of absence.


  1. Where parents have children in more than one school, a separate request must be made to each school. The Headteacher of each school will make their own decision based on the factors relating to the child at their school.  However, there is an expectation that all schools involved will communicate and all agree a decision whether to authorise or not.  It is hoped that if this situation arises parents will be persuaded to accept the reasons for refusal given and, thereby, withdraw any leave requests.


  1. Where requests for a grant of leave in term time are received from only one parent the response letter – agreeing or refusing – will be either addressed to both/all parents where they live at the same address or to each where they do not. This is to ensure, particularly in the case of a refusal, that both or all parents are fully aware of the consequences of ignoring a refusal as the refusal letter clearly states that each parent may receive a penalty notice.


  1. Should the school decide to grant the leave. but the child does not return to school at the time s/he was expected to (i.e. following the expiry of the granted leave in term time period) and, no information is available to the school to explain/justify the continuing absence or, make known the whereabouts of the child, his/her place at the school could be lost.


  1. Should the School decide not to grant the leave and parents still take their child out of school the absence will be recorded as unauthorised which may be subject to a Penalty Notice fine of £160 per parent per child.  This Penalty Notice fine will be reduced to £80 if paid within the first 21 days.  Failure to pay the £160 fine within the period 22 to 28 days may lead to Court proceedings, which could ultimately result in a fine of up to £2500 and/or imprisonment of up to three months.